EXCEL: Using Convert Formula

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To convert miles to kilometers:

  1. Select cell E5 and type =CONVERT(. or Click on Formulas Tab, More Functions, Engineering, Convert)
  2. Click the Paste Function button to access the Function Arguments window.
  3. Select cell D5, which holds the value you wish to convert, so the cell reference appears in the Number text box.
  4. Press [Tab] and enter mi in the From_Unit text box.
  5. Press [Tab], enter km in the To_Unit text box, and click OK.
  6. Select cell E5 and drag its fill handle down to cell E9 to apply the formula to the other cells.
  7. Select the range E5:E9 and click the Decrease Decimal button on the Formatting toolbar until the values display in tenths of a kilometer.

The CONVERT function also converts units of measurement for mass, pressure, liquid, and many others. For a complete list, along with the unit abbreviations accepted by the function, type CONVERT in Excel’s Help window.

Once you create a worksheet based on our example, you can use the CONVERT function to instantly perform the conversions from miles to kilometers.

EXCEl: 300 Formula Examples

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I was teaching my Computer Literacy class and the students wanted me to give examples of different formulas.  Thank goodness for the internet because I found a site that links to over 300 Excel formula examples. This site created by EXCELJET.com allows you to click on a formula for a full description as well as an excel example. Related functions appear to the right and are also clickable. Also click “list of Excel functions” to see the list of functions. You can also search for a function as well. Here is the URL for you to copy and paste in your browser:

https://exceljet.net/formulas

exceljet

 

WORD: Creating Beautiful Font

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If you want to design a beautiful font like the image here, there are the steps in Word:

Name written in Old Style

Steps:

  1. Highlight the words and change font to Gabriola.
  2. Click on the Font dialogue box launcher (little box with arrow–bottom righ corner of the font group).
  3. From the Ligatures box, choose Historical and Discretionary.
  4. From the Number spacing box, choose Default.
  5. From the Number forms box, choose Old-stlye.
  6. From the Stylistic sets box, choose 6.
  7. Make sure the paragraph is double space as well.

WORD, EXCEL, PPT: Creating Hyperlinks

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How To Insert Hyperlinks

Hyperlinks add the capability of moving from one position to another quickly and easily, such as linking to another slide, another file, or even to a web site.

  1. Highlight the text or graphics to link
  2. Insert Tab > Links command group > Hyperlink
  3. Choose the target (Place in this document)
  4. Choose the slide

Once a link has been followed, the linked text will change color. You may want to create a “Return” hyperlink.

One advantage of hyperlinking to a separate file is that the size of the presentation file remains smaller than if the file was inserted into the presentation. A disadvantage of linking separate files is that if the name of the linked document changes or if it is moved into a different directory, the link will be broken and the information will not be accessible.

EXCEL: Comparing Two Columns

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Did you know that you can use the Go To Special command to help you compare two columns? This command identifies the differences quickly.  Here are the steps:

  1. Select the column you want to find the differences.
  2. Use the Ctrl key to select the original column.
  3. On the Home tab, select Find & Replace, Go To Special, check Row Differences and click Ok.

Compare two columns 1

The items in the difference column will be highlighted for you.

compare two columns 2

Then select the red font color in order for you to see the differences between the column.

compare two columns 3

EXCEL: No Mouse and Ctrl key to Select Noncontiguous Cells

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It was brought to my attention how to select cells that are not next to each without the Control key and the mouse! Michael Castelluccio wrote an article for the Strategic Finance website that explains how to do it.

Most people know how to select multiple ranges in Excel using the Ctrl key and the mouse, but there are other methods that can be more efficient. The obscure technique Add to Selection lets you select many ranges without ever using the mouse. And Go To Special lets you quickly find and select all the cells of a specified type.

 ADD TO SELECTION

No Mouse Needed

Let’s say that you want to apply a Color Scale to the data cells in the figure below. This means you need to select cells B4:D8, G5:I8, and D11:F13. Start by selecting cell B4. To select the first block of data, hold down Ctrl+Shift and press the down arrow (↓) and then the right arrow (→). This common keyboard trick selects all the way down to the bottom and the right edge of the data.

NonContiguous selection 1

After selecting the first cell range, most people would switch to using the mouse. But it’s faster if you can keep your hands on the keyboard. Press Shift+F8. You’ll see the words “Add to Selection” in the status bar at the bottom of the Excel screen.

Move the cell pointer to the next section of data: Ctrl+↓, Ctrl+→, Ctrl+↓, and then ↓. The original range, cells B4:D8, stays selected while you move the cell pointer outside of the range.

To select the second range, hold down Ctrl+Shift and press ↓ then →. You’ve now selected B4:D8 and D11:F14 (see figure below). But now the “Add to Selection” is gone from the status bar. Press Shift+F8 to return to Add to Selection mode.

NonContiguous selection 2

Move the cell pointer to cell G5. Hold down Ctrl+Shift and press ↓ then → to select the third block of cells (see figure below).

NonContiguous selection 3

 

Extended Selection

In Extend Selection mode, any click of the mouse will select from the active cell to the newly clicked cell, obliterating any previous selection. While I’ve never found a good reason to use Extend Selection, there clearly are times when using Shift+F8 for Add to Selection will save time.

I will like to add my advice here as well.  I do not use Extend Selection (F8) because I use the Shift key and the arrow keys to do the same. F8 on my keyboard is dark blue on a black key and I need to use the FN key to make the function keys active. So, since the shift key replaces the left mouse button, I highlight the cells this way.  The mouse is so fast that it highlights more cells that I need.  I am in control of highligting. (Hint: I do the same method in Word).  So, Michael, this is quicker and better for those who have difficulty controlling the mouse and/or who can’t find the F8 in dark blue.

EXCEL: Quick Way To Select Cells in a Table

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You heard of the expression, “Can’t Teach Old Dogs New Tricks”…well I just learned this:

In order to select all the cells in a column, the old way was to click on Shift+End+Down Arrow or to select all the cells to the right was to Shift+End+Right Arrow.  This is perfectly fine but when I teach and I say “END” the student hit the letter “N” key. Now, I simply say and do, Ctrl+Shift+Down Arrow.  Same process for the right.

Enjoy!

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