WORD: Using AutoCorrect for Symbols and Intitials

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To allow the ©®, and symbols to appear in your text without going through the menu process and to automatically use AutoCorrect.

Steps:

  1. Type an open parenthesis “(“
  2. Type the letter c
  3. Type a close parenthesis “)”

Repeat the same process by typing the letter R or the TM and using both parenthesis.

I also use AutoCorrect for typing in my name in bold and italic.

Steps:

  1. Type your name in a blank Word document.
  2. Highlight your name and make it bold and italic.
  3. Copy your name
  4. Click on File, Options, Proofing, and AutoCorrect Options…
  5. Type your initials without using spaces in the Replace: area
  6. Paste your name in the With: area by clicking Ctrl+V for paste
  7. Add
  8. OK
  9. Type your initials in the document and your full name will appear with that font and style

AutoCorrect is global and whatever you do to AutoCorrect will affect old and new Word documents.  See the common misspelling and symbols that are included in Autocorrect.

WORD: Setting Tabs with Leaders to Create Menus and Agenda

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Many have asked me if they should create tables to design a menu or an agenda.  I can create one but then I have to eliminate the borders and use the CTRL+Tab.  Instead I recommend that you use the tab settings and especially the Right Align tab and using leaders option.

Steps:

  1. Move the First Line Indent and the Hanging Indent together to the desire ruler measurement. (See above image)
  2. Set the Right Align Tab onto the desire ruler measurement (See above image – 5.5″).
  3. Double click on the Right Align Tab to open the Tabs dialogue box (see below).

  4. Click on the tab setting in the tab stop position (in this example I highlighted 5.5″).
  5. Go to the leader section below and click on option 2 for the … leader style.
  6. Click OK

Use the TAB key to tab to the First Line Indent and type in the first information and TAB again to tab to the Right Align tab you will automatically see the leaders.  Type in the second information. ENTER and repeat.

 

WORD: Centering a Title on the Page Vertically.

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To set the center the information on a page vertically, do the following steps:
Click on Page Layout Tab
Click on Page Setup icon (dialogue box launcher–see icon on the bottom right corner of the page setup group)
Click on Layout Tab
See Vertical Alignment and choose Center

See Apply to: box and make sure that it is set to This Section. Remember to section break after page one.

Or go to Apply to: box  and choose Whole Document and then go to page 2 and set it to Top as the Vetical alignment and set This Point Forward at the Apply to: box.

WORD: Creating a Table of Contents AUTOMATICALLY!

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You must use Styles in order to create the  Table of Contents with automatic leaders and page numbers.  Styles are used for many purposes.

    1. Keeps consistency through your document.  Once you apply styles to the topic heading, you can right click on that style name and choose modify.  Make the necessary changes and all the topic name that has the heading will change throughout the document instantaneously.
    2. Automatically creates the Table of Contents on a blank page.
    3. Creates the link for the Navigation Pane under View.
    4. Creates the hyperlink in the TOC by clicking on the CTRL to show the finger icon and then click on that topic.

Steps:

  • Apply Heading 1 for the main category and type the information under that heading.  Continue to use Heading 1 for main topics.
  • Use Heading 2 for subcategory and type the information under that heading.  Continue to use Heading 2 for the subcategory.
  • You can use up to Heading 3 as well.

Once you completed your document, go to the blank page before the document go to the Reference tab and click on Table of Contents.  Choose one of the styles. It will create the headings, the leaders, and the page numbers. If you can continue to make changes to the document, you simply update the TOC by going to the top of TOC and click on Update.  It will regenerate the TOC in the same location.

WORD: Need Heading 1.0 Heading 1.1 as a Style

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One individual recently asked that she needed to have numbered headings as STYLES:

1.0 Heading 1
1.1 Heading 2
1.1.1 Heading 3

Here are the simple steps:

  • Start on a new page.
  • Click on the multilevel icon under the paragraph group.
  • Choose the 1 Heading 1.1 Heading 1.1.1 Heading icon from the list library.
  • Look at the Styles and now you see the four headings that you wanted.
  • You can modify each style by right clicking on it and making the appropriate formats to the character formats and the paragraphs.

That’s it, clean and simple.

WORD: Hard Returns or Soft Returns. That is the Question!

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Hard Returns are used when you want to make a new paragraph.  You simple hit ENTER.  This is called HARD RETURN.  So, what are SOFT RETURNS? They are used when you want to break the line when ENTER does not work.  A good example is when you are creating SMART ART.  SMART ART uses bullets in order for you to type the information in the objects that create the SMART ART. You use the task pane connected to the SMART ART to type the information.  If you wanted to type a name and place the title below it, you need to use SOFT RETURNS.  Typing the below example and using the ENTER key will produce two separate paragraphs creating two bullets (since a bullet is represented as a paragraph).

For Example:

Click on the Show/Hide by clicking on the icon on the paragraph group (a backwards P). This show all of the codes that will not print out.  Again, if you enter the next information like the title in SMART ART, you will get another bullet.  DO NOT type in the object, let WORD do it.  You simple, type in the name then (instead of ENTERing), SHIFT+ENTER. Here is a good way to remember, SHIFT looks like the word SOFT.

Notice in the above image, the symbols after each line.  The left arrow matches what is display on the ENTER key on the keyboard (new laptops may not have this symbol). We all know that you need to use the SHIFT key to use the secondary symbols on the keys.  If you wanted to you use the % symbol located on the number 5 key, you would use the SHIFT key to enable it.

Unfortunately, in SMART ART, it will not display the codes.  However, I use this all the time, especially when using bullets.  If you closely to the SMART ART below, I typed in my name and immediately I hit SHIFT+ENTER to type in my title.

And that’s it for the mystery of HARD RETURNS and SOFT RETURNS.

WORD: Creating a List of Terms

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I have many of my clients who ask me how to create a list of terms using tabs and eliminating the use of  tables.  See below:

I typed the first line of information and then ENTER to start the list of terms. before I type, I set my indents on the ruler.

Step 1: Move the first line indent to .5 inch on the ruler (top triangle)

Step 2: Move the hanging indent to 1.5 inch on the ruler (bottom triangle and yes the bottom rectangle is attached to the bottom triangle).

You set these two indents to any location on the ruler. Here is the key to making this work: place the hanging indent pass the first line indent. You type in the first term then use the TAB key.  It will automatically word wrap and align the paragraph.  When you ENTER to type in the next term, the indents are carried down.

To clear the ruler, click the Normal Style.

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