WORD: Creating Beautiful Font

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If you want to design a beautiful font like the image here, there are the steps in Word:

Name written in Old Style


  1. Highlight the words and change font to Gabriola.
  2. Click on the Font dialogue box launcher (little box with arrow–bottom righ corner of the font group).
  3. From the Ligatures box, choose Historical and Discretionary.
  4. From the Number spacing box, choose Default.
  5. From the Number forms box, choose Old-stlye.
  6. From the Stylistic sets box, choose 6.
  7. Make sure the paragraph is double space as well.

WORD, EXCEL, PPT: Creating Hyperlinks

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How To Insert Hyperlinks

Hyperlinks add the capability of moving from one position to another quickly and easily, such as linking to another slide, another file, or even to a web site.

  1. Highlight the text or graphics to link
  2. Insert Tab > Links command group > Hyperlink
  3. Choose the target (Place in this document)
  4. Choose the slide

Once a link has been followed, the linked text will change color. You may want to create a “Return” hyperlink.

One advantage of hyperlinking to a separate file is that the size of the presentation file remains smaller than if the file was inserted into the presentation. A disadvantage of linking separate files is that if the name of the linked document changes or if it is moved into a different directory, the link will be broken and the information will not be accessible.

WORD: Repeat Table Headings at the Top of Every Page

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When you create a lengthy table that continues on more than one page, Word doesn’t display the table’s headings (i.e., the table’s first row) at the top of each page that contains a portion of the table. This can make multi-page tables hard to read. However, you can easily configure Word to repeat a table’s heading row wherever the table breaks across pages.

If you’d like to use just the first row of your table as a repeated heading:
1. Place the insertion point anywhere within the table’s first row or select more than one row.
2. Choose Table | Heading Rows Repeat from the menu bar.
**When you do, Word automatically repeats the selected row contents wherever the table breaks across pages. In addition, Word automatically adjusts the placement of repeated heading rows so that when you add or remove rows from the body of the table, the repeated heading rows always appear at the top of the page.

Word DOES NOT display the repeated row headings when Normal, Outline or Web Layout view is active. They are still applied when the print coomand is issued.

WORD: Positioning Drawing Objects Using the Grid Lines

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Here is a simply way to place drawing objects in just the right location eliminating approximation,or the guesssing game.

To create a grid in your document:

  1. Select Draw | Grid from the Drawing toolbar.
  2. In the Drawing Grid dialog box, select the Display Gridlines On Screen check box and click OK.

Customize your gridlines
You can choose how far apart to space your gridlines, and you can choose to remove the vertical lines if you’d like.

To adjust your gridline spacing:

  1. Select Draw | Grid from the Drawing toolbar.
  2. In the Grid Settings area, increase or decrease the numbers in the Horizontal Spacing and Vertical Spacing spin boxes. Smaller numbers create closely spaced gridlines, and larger numbers widen the gaps between gridlines.

To remove the vertical gridlines:

  1. Select Draw | Grid from the Drawing toolbar.
  2. Deselect the Vertical Every check box in the Grid Origin area of the Drawing Grid dialog box. Click OK.

Another Method for 200, 2010, and 2013
Change your grid settings by going to the Page Layout tab and in the Arrange group, click the Align button and choose Grid Settings from the resulting dropdown list. This choice opens the Drawing Grid dialog box. You can also quickly hide/show your gridlines by selecting or deselecting View Gridlines from the same dropdown list.


Interesting CTRL commands

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CTRL+Q quits your application!

CTRL+W closes your file and will prompt you to save your file if necessary.

CTRL+SHIFT+C copies the format of the text (click in the text)

CTRL+SHIFT+V is the format painter (click in the text)

POWERPOINT, WORD & EXCEL: Screen Clipping Saves the Day


Screenshot feature in 2010 allows you to instantly copy an image from any open program.  There are two ways you can use Screenshot. The first option allows you to choose one of the opened program and insert the entire screen image (this is exactly like a Print Screen). The second option allows you to go directly into the opened program that you came from and clip a portion of that screen.

Screenshot is more efficient than Cropping since cropping keeps the entire image in the application even though you hid parts of it.  Also, if you want to save that portion as a .jpeg file, unfotunatley, the ENTIRE image is saved.

To capture a screenshot as a Print Screen:

  1. Make sure you have one or more program(s) opened.
  2. Go to the Insert tab.
  3. Click on the Screenshot icon under the Illustration group.
  4. Click on one of the thumbnails that represent the opened files. (Tip: Hover your mouse pointer over a thumbnail to see the filename and application of the potential screenshot.
  5. The screen image is now inserted into the application that you are working on.

To clip a portion of the opened program.

  1. Click on the opened program and then immediately go back into the application you are working on.
  2. Go to the Insert tab.
  3. Click on the Screenshot icon under the Illustration group.
  4. Click on Screen Clipping.
  5. This action will place you immediately into the application that you came from.
  6. WAIT for the screen to go WHITE.
  7. A crosshatch will appear. Click and drag and select the portion of the screen you ONLY want.
  8. The selected item is now inserted into the application that you are working on.


WORD: Balancing Row and Column Sizes Quickly

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Designing and formating is fun when working with tables in Word.  In order to balance your table’s appearance, click anywhere in the table and then select the rows or columns you want to adjust.

  • Select the Layout tab from the Table Tool Ribbon
  • Choose Distribute Rows or Distribute Columns in the Cell Size group. These commands uniformly distribute the sizes of the selected rows or columns without affecting the size of the table itself.


  • Select the Layout tab from the Table Tool Ribbon
  • Choose AutoFit command
  • Choose AutoFit Contents

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